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The Mobile Belfries Trust - Planning an Event and Hire Charges |
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Contact Us To hire: contact Roger Booth Tel: 07411 181583 E-mail: hiring@mobilebelfries.org
Planning Recruitment and Training All three mobile belfries can be used outdoors throughout the year, however the Charmborough ring is paticualrly suitable for use indoors for example in shopping centres, and for school activities days in school halls:
If you are thinking of hiring a mobile belfry for a recruitment event, the Association of Ringing Teachers website contains lots of useful information You can usually collect a list of at least 20 names when the ring is used at a public event, and you need to plan how you are going to capture their contact details and follow these people up afterwards and train them. We also often find that these people come from quite a wide area. Therefore those from outside your immediate area will need to be put in touch with a teacher and a local band. You local Guild/Association should be able to help and there is a contact form on the Association of Ringing Teachers website Learn to ring - bellringing.org The Association of Ringing Teachers runs a training scheme for teachers to deliver the Learning the Ropes curriculum to their new ringers. This is backed up with a dedicated website, regular newsletters, Facebook pages and a range of publications and workshops aimed at those learning to ring and teaching new ringers.
Hire Charges 2024
The primary purpose of the mobile belfries is to promote ringing to members of the public and recruit and train new bellringers. We do make the belfries available for weddings, birthday parties and private events, but the Trust prefers that priority is given to our primary purpose. The rate for weddings* does not include the ringers, although we can arrnage a team of ringers, if needed, at an additional charge of £360. The hire charges are based on the hirer providing the erection team (see below) and the ringers. If the Trust’s erection supervisor has additional expenses (e.g. for travel separate from the transport for the bells), or if over-night accommodation is needed, this will be charged at cost. The Trust reserves the right to refuse bookings or vary the hire charge at the time of the booking. Bookings that are cancelled by the Hirer within 8 weeks of the event will incur a cancellation charge of £50. This charge may be waived if there have been no costs or lost bookings. The Trust will invoice the hirer with the payment details; invoices are payable within 30 days of the event Transport Charges The transport costs are included to and from an event within 50 miles of one of our bases. An additional charge is made if the event is more than 50 miles from one of our bases. Where the ring is required for more than one day, we either charge an additional £0.45/mile each way for the driver to return home, or ask for the hirer to provide bed and breakfast accomodation. The Trust normally provides transport from a small pool of drivers, with suitable tow vehicles. If there are other events immediately before or after your event which mean that the ring can be stored at one of these locations in between, we will charge travelling expenses from there instead. If the hirer provides transport we can reduc the charges, but the hirer will need to pay for a supervisor to come and suprvise the erection and dismantling of the ring at £0.45/mile eah way The rings are transported in a dismantled state on twin axle, close-coupled trailers with over-run brakes. This measuremnts of these are available from the downloads page. Site Requirements The mobile rings are not as loud as church bells but can be a source of irritation when being rung continuously for many hours, therefore, when choosing a site, hirers should give due consideration to the potential noise impact on any nearby residents or businesses. We also have supplementary chamois leather muffles, which can be used to quieten the bells, so that at most events the noise of the ring is not an issue. The site where the mobile belfry is to be erected needs to be reasonably level, and the hirer should obtain the permission of the landowner and check that there are no obstrictions in the way. Please check the dimensions of openings and gates, and whther there are any overhead power cables. The Charmborough Ring The Charmborough Ring normally requires a clear space of 8m x 5m although a reduced space can be accommodated. When erected, the Charmborough Ring occupies approximately 2.1m x 4.3m. If the Charmborough Ring is to be erected indoors, a clear height of 4.5m is needed. If the trailer and its towing vehicle can be brought to the site this eases erection and minimises the time needed. Four 2.4m long x 225mm wide x 50mm thick timbers are available for the CharmboroughRing to stand on to reduce damage to the ground. The Hirer may wish to provide additional protection if the surface is particularly vulnerable e.g. indoors or on grass. Please discuss any site specific concerns, including restricted space of less than 8m x 5m, with us. Erection The Trust will provide a competent supervisor to direct the erection and dismantling, but for the Charmborough Ring the Hirer must provide a team of at least 5 able bodied and reasonably strong adults to help with this. The erectors should be suitably clothed for carrying the steel–work and wear stout footwear, ideally steel toe–capped boots if available. The Trust will provide all the tools necessary and has a small stock of strong rigger’s gloves which the erectors are encouraged to wear. A portable petrol driven generator is normally used to power the electric hoist used during erection and dismantling. However, where a normal 240 Volt mains supply is available this can be used instead. Erection normally takes about 1.25 hours and dismantling 1 hour. More information on the site requirements and erection sequence, together with photographs, can be found here. Health and Safety The Hirer will be responsible for cooperating with the Trust to ensure the health and safety of all concerned. When the Ring is to be erected in public places, health and safety is a paramount consideration, and the Hirer is advised to consult with the owner or manager of the land at an early stage. A Method Statement & Risk Assessment for the Charmborough Ring (Microsoft Word) can be downloaded here. There is also a quantitative model risk assessment that can be adapted to take account of site specific issues. These documents can also be accessed from the Downloads Page. Safegurading The Charmborough Trust’s safeguarding policy is that If you are using the ring to recruit young people or vulnerable adults, local organisers are responsible for putting appropriate safeguarding measures in place. This includes ensuring that that there is no touching or inappropriate behaviour or remarks, and that the ringing is adequately supervised. Insurance and Security The Mobile Belfries Trust carries employers liability insurance with a limit of indemnity of £10M, and public/products liability insurance with a limit of indemnity of £5M. A certificate of insurance is available from the Downloads Page. If the Ring is to be left over-night, the Hirer will be responsible for taking security measures which are to the satisfaction of the Trust. Donations
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The hire and transport charges quoted above are priced at a non–profit making level to cover the costs of insurance, storage, maintenance and transport. No payments are made to the Trustees and volunteers who support the Charmborough Bell Trust other than (partial) reimbursement of transport costs. Those hiring the bells are encouraged to make additional donations, which may be eligible for Gift Aid subject to their ability to make the necessary